Are you a highly organised and proactive individual with a passion for ensuring smooth office operations? We are seeking a dedicated and customer focused Office Coordinator to join our team and play a pivotal role in the efficient functioning of GS Vets. If you thrive in a fast-paced environment, possess exceptional communication skills, and excel in multitasking, then this is the perfect opportunity for you!

At GS Vets, we are committed to delivering ‘Excellence with Heart’ in every aspect of our business. Our team is driven by a shared vision ‘Through clinical excellence and the culture of community, with dispositions of kindness and humility, we lead the positive change we want to see across the veterinary profession’. As an Office Coordinator, you will be at the heart of our operations, contributing to our success and helping us achieve our goals.

Responsibilities:

• Oversee and manage all office administrative tasks, ensuring a seamless and efficient workflow.
• Supporting Customer Care with greeting and assisting visitors, clients, and employees with a friendly and professional demeanour.
• Answer incoming calls and direct them to the appropriate individuals or departments.

• Curation and management of weekly Debtor reports including discussing financial resolutions directly with clients in debt.
• Payroll processing
• Support accounting and finance departments with basic bookkeeping tasks.
• Familiarity with basic bookkeeping or accounting principles is a bonus.
• Monitor and maintain office supplies, ensuring stock levels are adequate and reordering when necessary.
• Handle incoming and outgoing mail and packages efficiently and accurately.
• Assist in organisation of company events and employee engagement activities.
• Maintain and update office records, files, and databases.
• Collaborate with the Practice Manager for new employee recruitment, onboarding and orientation.
• Liaise with trades and vendors for building maintenance and repairs.
• Uphold and enforce office policies and procedures.
  
  

About you

• Excel at cultivating internal and external client relationships.
• Proficient in handling challenging or sensitive conversations.
• Proven experience in office coordination or administrative roles.
• Previous experience in a veterinary practice highly regarded.
• Excellent communication skills, both written and verbal.
• Exceptional organisational and time management abilities.
• Proficiency in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• Strong attention to detail and ability to maintain accurate records.
• Ability to handle multiple tasks simultaneously and prioritise effectively.
• Positive attitude, strong interpersonal skills, and a collaborative team player.
• Problem-solving mindset and ability to make informed decisions independently.
• Ability to maintain confidentiality and handle sensitive information professionally.

Join our vibrant and motivated team as an Office Coordinator, and take your career to new heights with us. We offer a supportive work environment that values your contribution and fosters personal growth.

To apply, please submit your updated resume and a cover letter detailing your relevant experience and why you believe you are the ideal candidate for the Office Coordinator position. Resume’s should be addressed to the Practice Manager, Kelly McGovern, and emailed to recruitment@gsvets.com.au

We look forward to hearing from you.